General Guidelines for Podium Presentations
Confirmation & Registration : All podium presenters must confirm their plans to participate by registering for the program by January 15, 2014. Please visit the Registration Tab of this website to register online.
Final Program Book : Presenters’ abstracts will be published in the scientific program book as submitted. Any corrections that need to be made to the title or author listing should be sent to Dipanwita at info@assicon2014.com before 15th January 2014. The organizing committee of ASSICON 2014 cannot make edits or additions to the abstract text.
Cancellation & No-Show Policy : Authors unable to present their paper in person should inform Dipanwita at info@assicon2014.com by 10th January 2014 about which co-author will present in their place. If no one is able to present the paper, please inform the same by 10th January 2014, so that an alternate paper can be substituted.
Housing & Travel : Presenters are expected to register, pay required registration fees and incur all costs for housing and travel. Please visit the appropriate tab of this website for details on arranging housing and travel.
AV Guidelines for Podium Presentations - Please review carefully !
Timings
All podium presentations in the Free paper sessions is for 5-minutes
Podium presentations for the VTI gold medal is for 8 minutes.
STRICTLY ADHERE TO ALLOTTED TIME.
Slides
1st Slide – Must include title and authors of the abstract.
Last Slide – Should preferably include references.
Please note that an additional slide including all authors’ financial disclosures is welcome though not mandatory.
Presentation Submission
Advance submission of your podium presentation is necessary at the Preview Room at the back of the hall (the tentative floor plan is uploaded in the stall allotment part of the website). The deadline for submission of your presentation is UPTO 4 hours before your scheduled time of presentation. Efforts are on to allow you to modify it at the Preview Room till 2 hours of the scheduled time.
General Preparation Guidelines for Podium Presentations
Presentations should be created using only Western English alpha-numeric characters.
Slides are useful if they contain only enough information to illustrate one major idea, are visible even in the last row of a large auditorium, and show something that can’t be explained as well without a slide.
Keep the layout simple, with plenty of open space. Space between lines should be at least the height of a capital letter.
Significance of data can be grasped more quickly in a simple graph form than in tabular form. Use rounded figures. Use captions sparingly.
Clinical slides should be slightly overexposed to give a readable picture. Make sure slides are not dark and underexposed.
Use color for emphasis only. White or yellow lettering on a blue background is attractive and easy to read. Avoid red and green text in consideration of those individuals who are colorblind and cannot register these colors.
Darker saturated backgrounds work best. Whenever possible, test on a projection system.
Technical Requirements for PowerPoint Presentations on the Central Computer System :
Computer presentations must be in PowerPoint for Windows format, on a PC CD-ROM, or USB Thumb Drive.
The organizers of ASSICON 2014 will provide a Laptop or PC at the projection platform. Presenters will advance their “slides” from the podium.
Use only Microsoft PowerPoint. Mac users must submit their presentations on a PC formatted CD.
Be certain that your slides are formatted for electronic projection. To do so, click “File” on the menu bar, then “Page Setup”, slides sized for “On-screen Show.” You may have to resize the content of your PowerPoint Presentation to fit the new screen format.
When naming your PowerPoint Presentation file, use only Western alpha-numeric characters. Do not use characters that incorporate a dash, dot or backslash, etc. as part of the character (i.e., å or à or / or \ or – or).
Place all audio and video clips linked with the PowerPoint presentation into a single file folder. Video files should be AVI or MPEG1, not MPEG2.
If bringing your presentation onsite, please bring all media on a CD-ROM or a USB Thumb Drive. If using a CD, use a CD-R, not a CD-RW. Use only PC formatted disks.
If a presentation uses fonts other than the basic Windows fonts (Arial, Times Roman, etc.) please copy these fonts in a folder along with the presentation. You will find these fonts located at C:\Windows\Fonts. (The fonts will have .tff as their file extension.)
Questions: If you have technical questions with your presentation upload, please contact Partha Sarathi Bose at partha@oceanuscreative.com. If you have questions about the program, please email Dipanwita at info@assicon2014.com or call +919748563589.